The president presides over the meetings of the board and of the unit owners. That does not mean that the president has control over the board. Ultimately, the authority for running the meeting and for preparing the board's agenda resides in the entire board of managers itself. The president's role is to facilitate the board's discussions and conduct of business and to run the meetings in a fair and impartial manner. Since the president is a board member, he or she has the right to vote at board meetings, regardless of what the governing documents or Robert's Rules might state. It would be a breach of the board member's fiduciary duty to refrain from voting or participating in the activities of the board.

The secretary keeps the minutes and records of the association. The board may retain the services of a transcription service to act as recording secretary. The board of managers itself is ultimately responsible for the content of its minutes and must approve them before publication. The amount of detail to be included in minutes is a matter of the board's discretion. At a minimum, the minutes should record the opening of the meeting, that notice was given and that the meeting was properly called, the identity of the persons present, all motions or resolutions, any second of motions, and the voting results. Additional detail may be included where the board would like to make a record that it considered certain facts or arguments when making its decision. However, some caution should be exercised as this will be the official public record of the board's decisions. The board should not keep minutes of its closed or executive sessions, except as may be instructed by the association's attorney.

The treasurer keeps the financial books and records. Most associations have the managing agent do the day to day bookkeeping but the treasurer still must review the records prepared by the manager and make sure they are accurate and appropriate.

The Condominium Property Act does impose certain requirements for record-keeping and for making the minutes and the books and records of the Association available to the unit owners. The secretary and treasurer must be familiar with these requirements and comply with them.

It should be noted that officers of condominiums do not have any inherent or implied authority to act on behalf of the association. All business of the board must be conducted by the board of managers at an open meeting of the board.